Operations Coordinator

 

POSITION: Operations Coordinator

REPORTS TO: Director of Operations & HR

LOCATION: Work from home/remote work with occasionally in-person meetings; must live in the greater Austin area by date of hire

POSITION TYPE: part-time

SALARY: $34,250/ year

BENEFITS: Paid time off, paid holidays, flexible, family-friendly schedule,  monthly health insurance stipend, and professional development opportunities.

START DATE:  Estimated May 2024

 

ABOUT MAMA SANA VIBRANT WOMAN  (MSVW)

MSVW is a woman of color led nonprofit cooperative and sisterhood of 9 full time staff and 10 contractors dedicated to disrupting capitalism, white supremacy, patriarchy and institutional abuse through shared leadership and focus on whole-woman wellness. We work as community members, birth companions and organizers to expand the capacity of cooperative, collective and community based projects through education, training and companionship. 

 

Our programming ranges address the full spectrum of reproductive care with an emphasis on the relevance for Black women, mental health & wellness and a network of holistic support services. 

 

The MSVW collective is currently composed of staff members, birth companions who assist families with prenatal and postpartum care, volunteers, interns and an active Board of Directors. We began our community work in 2009 as Mamas of Color Rising and transitioned to nonprofit status in 2016. In 2023, we transitioned to a worker led cooperative model. 

 

We are committed to supporting each other as a collective with shared power and autonomy within the organization. Mama Sana Vibrant Woman is more than a job; it is a project that we are passionate about, a support system, and a space to enact and build our lifestyle, politics and our vision for the world and the movements we want to see. 

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MISSION

Envisioning a just and loving world where all parents receive attentive, quality, loving care, Mama Sana Vibrant Woman (MSVW)’s mission is to improve pregnancy and birth outcomes for communities of color in Central Texas by providing education and support services. Established in 2012, MSVW provides culturally appropriate, quality prenatal and postnatal care to people of color through prenatal and postpartum groups, one-on-one support, childbirth preparation workshops, wellness clinics, and a birth companion (doula) program. These programs provide care to the most vulnerable in our community while also training the next generation of birth workers of color in Texas.

 

We are hiring new staff  

We are looking to hire a part time operations coordinator.  This is a unique opportunity for someone who is interested in organization and systems building. It is of utmost importance we hire individuals interested in working in collaboration under a shared leadership model. We are looking for a leader that is excited about committing to and growing with MSVW for years to come. We are strongly invested in equipping staff with the necessary skills to make decisions within their role that uphold holistic reproductive justice and creating new ways of being outside of capitalism, homophobic, racist (particularly anti-Black) and patriarchal systems. 

 

Due to the nature of our work, this role will  work occasional evening and weekend hours. 

 

This is who we are looking for

We are looking for people who have an unwavering commitment to social justice. We want people who are excited about the prospect of working with organizations to help them transform and grow, who feel passionately about building leader-full movements, and who feel energized and confident engaging the community. We want people who have a passion for reproductive justice and energy to build up this area of expertise. 

 

We all are currently engaged in political work outside of our work at Mama Sana Vibrant Woman that helps to inform, grow, and challenge MSVW as an organization. We want to bring on people who are similarly engaged in their communities and movements. 

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POSITION SUMMARY

As the operations coordinator, you will support the day-to-day operations of the organization.  You will be responsible for managing multiple organizational projects that support streamlining processes, technical support, keeping inventory of our supplies and materials, and ensuring our hiring process is organized and well coordinated.

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ESSENTIAL RESPONSIBILITIES

Operations Support | approximately  (90%)

• Monitor and follow up with the MSVW info email account and correspondence.

• Streamlining processes around digital files and organization.

• Maintaining an organizational calendar of events supporting project management and timelines/ deadlines.

• Create a process of inventory tracking of all MSVW property (tech equipment, storage supplies, etc.)

• Purchasing office supplies

• Organize and file invoices, tax documentation, etc.

• Check the post office box regularly and log and follow up with incoming mail. .

• Troubleshoot technical issues 

• Manage MSVW technical systems such as Slack, Google Drive, Nextiva, etc.

Human Resource | approximately  (5%)

• Schedule interviews with prospective candidates for open positions. 

• Attend all required internal and external meetings and MSVW events.

• Assist with the preparation of staff, contractor,  board member, or volunteer onboarding.

Other Duties | approximately  (5%)

• Utilize direct communication and proactive problem solving to address internal and external organizational challenges and disagreements.

• Logistical support for organizational events, may include on-site registration, MOUs, securing locations and facilitators, etc. 

• Works proactively and in good faith to support and strengthen the overall stability and effectiveness of the organization.

• Perform other duties as assigned

 

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QUALIFICATIONS

 

Essential:

• MSVW is currently using a hybrid working model. Applicants must be able to WFH and attend in person meetings one- two days per week.

• Excellent written, verbal, and interpersonal communication skills, including the ability to communicate effectively via email and phone.

• Excellent time management skills and ability to prioritize multiple tasks effectively.

• Strong commitment to Mama Sana Vibrant Woman’s mission and values, including a passion for equity and building an inclusive and antiracist organization.

• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin.

Strongly preferred:

• Comfortable working across cultures, languages, and differences, including experience and comfort working with people of color, immigrants, English language learners, and gender expansive people.

• Ability to work independently and collaboratively, on multiple projects.

• Knowledge of principles and practices of basic office management.

• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.

Preferred: 

• Experience working in the birth justice and reproductive justice movement.

• Experience working Slack, Asana, Apricot, and Google drive

• Comfortable learning and working with new technology

• Previous experience working within a collective or workers cooperative.

 

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HOW TO APPLY:

Please email a resume, three professional references, and a cover letter that describes why you feel you are a strong candidate for this position to info@msvwatx.org.  Applications will be accepted and reviewed on a rolling basis until the position has been filled. Applications received by April 25, 2024 will be prioritized. Please, no phone calls. 

 

MSVW strongly encourages Black, Indigenous, and people of color, individuals who are lesbian, gay, bisexual, transgender, and/or queer, and individuals impacted by the legal system to apply. The majority of MSVW collective members are women of color.